HealthArc™

Archival Reimagined as a Data Fabric

Most “archive” solutions focus on preservation. Hart focuses on activation. HealthArc™ replaces static, inaccessible legacy record systems with a modern, analytics-ready data layer. Built on the Hart Platform, the healthcare data is ingested and normalized from past electronic health records (EHRs), databases, and PDFs into a secure, cloud-based searchable repository with a highly intuitive user interface (UI).

More Than Compliance Storage

HealthArc™ maintains HIPAA and CMS-compliant retention while enabling a foundation for long-term innovation:

Direct access within active EHR workflows
Enterprise-wide search and retrieval
Support for analytics and research
AI-readiness initiatives
Quality and safety reporting

Hart ensures that your historical and active data coexist—accessible, validated, and ready for activation in any context.

Normalize Any Legacy Format

As healthcare evolves, so should your data infrastructure. From scanned documents to proprietary schemas, HealthArc™ standardizes legacy data into Hart Models—ensuring consistency and usability no matter the originating data source.

A static archive is a snapshot in time. A data fabric is a continuously learning, evolving foundation that grows with your organization.

This helps our clients remove the burden of maintaining dozens of legacy systems or applications with read-only licenses, shifting to a highly accessible single interface and workflow for both providers and operational team members.

This is how healthcare moves forward: with data that’s always accessible, always trusted, and always ready.

Data Fabric vs. Traditional Archival

Traditional Archiving	Hart Platform Data Fabric
Read-only storage of legacy data	Configuration-based automation
Data frozen in proprietary formats	Normalized into interoperable models
Minimal analytics capability	Fully analytics- and AI-ready
Compliance risk due to inaccessibility	Continuous validation and auditing
Requires ongoing vendor maintenance	Enables full legacy system decommissioning

The difference is transformation: Hart Platform doesn’t just store data—it elevates its utility and lifespan.

The Hart Difference — Accessible. Auditable. Actionable.

Vendor-Neutral, Open Standard Architecture

Hart integrates with any source system or EHR vendor—Epic, Cerner, Meditech, Allscripts, NextGen, and beyond. We maintain flexibility so your organization isn’t tied to proprietary formats or tools.

Data Quality Assurance

Automated normalization and validation ensure data is accurate, complete, and trustworthy—ready for analytics or compliance use without manual cleanup.

Security and Privacy

All data is encrypted in transit and at rest, governed by SOC 2, HIPAA, and HITRUST-aligned protocols. Role-based permissions ensure that data access is controlled by your administrator and fully auditable.

Scalability for the Future

Whether you manage 100,000 records or 100 million, Hart Platform scales seamlessly across hybrid or multi-cloud environments.

Business Impact

Migrate your data from multiple EHRs in weeks, not months. Hart’s vendor-agnostic platform consolidates disparate systems, decommissions legacy vendors, and builds a unified patient record for more than just storage — it is a strategic asset.

Take the Next Step—Turn Legacy Data Into a Living Asset

Ready to move beyond traditional data archiving?

Hart can help your organization transform historical data into a unified, accessible, and compliant data fabric—freeing you from legacy systems and unlocking new value across the enterprise.

Schedule your Free Data Strategy Consultation to see how Hart Platform can modernize your archival strategy and deliver measurable ROI.

Request Your Free Data Strategy Consultation

Frequently Asked Questions

1. – What is HealthArc™?

HealthArc™ is a modern, compliant data archiving solution that transforms legacy data into a normalized, accessible, analytics-ready asset.

2. + How is HealthArc™ different from traditional archives?

Traditional archives store data in the original database with metadata tagged and made searchable in a user interface. HealthArc™ extracts data from the original database to our data warehouse to normalize, govern, and activate it for clinical, compliance, and analytics use.

3. + How do you preserve longitudinal patient records with clinical context (labs, radiology, pathology, documents, notes)?

Hart's typical archiving strategy is organized per data source, then data grouping occurs per patient. This data strategy is developed with the client based on role-based access requirements and whether an enterprise deployment is needed.

Patient data is linked via reference IDs and grouped in the UI or API but never normalized in Hart's data store. We utilize our internal EMPI system that links records based on the content of the data. Our EMPI can be integrated alongside existing EMPI systems in the health system.

4. + Does HealthArc™ support retired EHRs?

Yes. Hart Platform ingests data from any legacy system or format including C-CDA, blobs, backup databases, PDFs, and more.

5. + Can providers access archived data in their EHR?

Yes, Hart's HealthArc™ user interface - Compass can be embedded into the active EMR so that single-click patient-in-context linking is available. Providers simply click “view historical record” and the patient currently in view in the EMR will display in the Solution in a standardized format.

6. + Is HealthArc™ compliant with CMS retention rules?

Yes. Retention policies are confirmed with each healthcare organization and applied to legacy or decommissioned data. Hart solutions maintain audit logs and are fully compliant.

7. + Does HealthArc™ archive maintain discrete data for future reporting and audits, or just static images/PDFs?

Hart HealthArc maintains complete records from the legacy EHR database in the originating format. Search, reporting, analysis, and audits are all available from first use of the archive solution.

8. + How does Hart preserve patient accounting, guarantor, payer, and claims history in the archival system?

Similar to clinical data, Hart can extract and ingest revenue cycle data types as discrete or various document types. Standards are preferred, but specifications are determined during implementation.

9. + Can HealthArc™ support analytics and research?

Yes. The extracted legacy data is standardized and validated for downstream analytics and research use cases.

10. + Does HealthArc™ reduce legacy system costs?

Yes. It enables confident decommissioning of retired systems, reducing operating expenses by an average of 26% annually for our clients.

11. + Is HealthArc™ searchable?

Yes. Search methodology within the UI is by patient identifiers such as last name, first name, SSN, MRN, encounter number, DOB, etc.

12. + How are financial documents (EOBs, statements, contracts) stored and retrieved?

The data is stored in Hart's platform and accessed via API, web-based data viewer, or embedded in an EHR or Rev Cycle Applications for in-context linking.

13. + Can HealthArc™ integrate with HealthSync™ for an active archive?

Yes. Utilizing data storage capabilities, healthcare organizations can move and display patient records on a daily basis for network-wide access even with disparate EHRs.

14. + Who benefits from HealthArc™?

Any healthcare organization with legacy or decommissioned clinical, financial, and general health data. Mergers, acquisitions, or long-term data retention needs are ideal for Hart’s solution.

15. + What levels of post-go-live support are included with HealthArc™?

Hart offers training for HealthArc™ users and a service level agreement (SLA) for ongoing maintenance and support, ensuring uptime and reliability.

HealthArc™ — Intelligent Data Archiving as a Strategic Asset