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HealthArc™ — Intelligent Data Archiving as a Strategic Asset

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HealthArc™ — Intelligent Data Archiving as a Strategic Asset

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Archival Reimagined as a Data Fabric: Data Management in Healthcare

Most EHR data archival solutions focus on preservation. Hart focuses on activation. HealthArc™ replaces static, inaccessible legacy record systems with a modern, analytics-ready data layer that redefines enterprise healthcare data archiving.

Built on the Hart Platform, healthcare data is ingested and normalized from past electronic health records (EHRs), databases, and PDFs into a secure, cloud-based, searchable repository with a highly intuitive user interface (UI), giving your teams seamless access to decades of medical records archiving in a single, unified workflow.


 

More Than Compliance Storage

 HealthArc™ is a comprehensive medical data archiving platform that goes far beyond simple retention. It maintains full HIPAA and CMS-compliant standards required for long-term healthcare records management while laying a foundation for lasting innovation: 

  • Direct access within active EHR workflows
  • Enterprise-wide search and retrieval
  • Support for analytics and research
  • AI-readiness initiatives
  • Quality and safety reporting

As a purpose-built legacy EHR archive platform, Hart ensures your historical medical data is archived, validated, and ready for activation in any clinical or operational context. 

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Normalize Any Legacy Format: Health Data Risk Management

As healthcare evolves, so should your data management in healthcare infrastructure. From scanned documents to proprietary schemas, HealthArc™ addresses health data risk management head-on standardizing legacy data into Hart Models that ensure consistency and usability no matter the originating source.

Unlike traditional healthcare data archiving solutions that capture a static snapshot in time, HealthArc™ functions as a continuously learning, evolving data fabric that grows with your organization.

This empowers clients to eliminate the burden of maintaining dozens of legacy systems or read-only applications, shifting to a single, highly accessible interface and streamlined workflow for both providers and operational teams. The result is a smarter, more resilient approach to healthcare data risk management, one that keeps historical records not just stored, but alive and actionable.

This is how healthcare moves forward: with long-term data archiving solutions that are always accessible, always trusted, and always ready.



Data Fabric vs. Traditional Archival

Traditional Archiving 
Hart Platform Data Fabric 

Read-only storage of legacy data  

Configuration-based automation 

Data frozen in proprietary formats 

Normalized into interoperable models 

Minimal analytics capability 

Fully analytics- and AI-ready 

Compliance risk due to inaccessibility 

Continuous validation and auditing 

Requires ongoing vendor maintenance 

Enables full legacy system decommissioning 


The difference is transformation: Hart Platform doesn’t just store data—it elevates its utility and lifespan. 

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The Hart Difference — Accessible. Auditable. Actionable.

Vendor-Neutral, Open Standard Architecture 

Hart integrates with any source system or EHR vendor—Epic, Cerner, Meditech, Allscripts, NextGen, and beyond. We maintain flexibility so your organization isn’t tied to proprietary formats or tools. 

Data Quality Assurance 

Automated normalization and validation ensure data is accurate, complete, and trustworthy—ready for analytics or compliance use without manual cleanup. 

Security and Privacy 

All data is encrypted in transit and at rest, governed by SOC 2, HIPAA, and HITRUST-aligned protocols. Role-based permissions ensure that data access is controlled by your administrator and fully auditable. 

Scalability for the Future 

Whether you manage 100,000 records or 100 million, Hart Platform scales seamlessly across hybrid or multi-cloud environments. 

Business Impact 

Migrate your data from multiple EHRs in weeks, not months. Hart’s vendor-agnostic platform consolidates disparate systems, decommissions legacy vendors, and builds a unified patient record for more than just storage — it is a strategic asset. 

Take the Next StepTurn Health Data Risk Management Into a Living Asset

Ready to move beyond traditional data archiving? 

 Hart can help your organization transform historical health records into a unified, accessible, and compliant data fabric, freeing you from legacy systems and unlocking new value across the enterprise.

Whether you're modernizing a medical records archiving system, transitioning off a legacy EHR, or building a foundation for AI-ready healthcare records management, HealthArc™ delivers measurable ROI at every stage of the journey.

Schedule your Free Data Strategy Consultation to see how the Hart Platform can modernize your archival strategy and activate the full potential of your health data.



Request Your Free Data Strategy Consultation
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FAQs

Frequently Asked Questions

1. – What is HealthArc™?

HealthArc™ is a modern, compliant data archiving solution that transforms legacy data into a normalized, accessible, analytics-ready asset. 

2. + How is HealthArc™ different from traditional archives?

Traditional archives store data in the original database with metadata tagged and made searchable in a user interface. HealthArc™ extracts data from the original database to our data warehouse to normalize, govern, and activate it for clinical, compliance, and analytics use. 

3. + How do you preserve longitudinal patient records with clinical context (labs, radiology, pathology, documents, notes)?

Hart's typical archiving strategy is organized per data source, then data grouping occurs per patient. This data strategy is developed with the client based on role-based access requirements and whether an enterprise deployment is needed. 

Patient data is linked via reference IDs and grouped in the UI or API but never normalized in Hart's data store. We utilize our internal EMPI system that links records based on the content of the data. Our EMPI can be integrated alongside existing EMPI systems in the health system. 

4. + Does HealthArc™ support retired EHRs?

Yes. Hart Platform ingests data from any legacy system or format including C-CDA, blobs, backup databases, PDFs, and more. 

5. + Can providers access archived data in their EHR?

Yes, Hart's HealthArc™ user interface - Compass can be embedded into the active EMR so that single-click patient-in-context linking is available. Providers simply click “view historical record” and the patient currently in view in the EMR will display in the Solution in a standardized format. 

6. + Is HealthArc™ compliant with CMS retention rules?

Yes. Retention policies are confirmed with each healthcare organization and applied to legacy or decommissioned data. Hart solutions maintain audit logs and are fully compliant. 

7. + Does HealthArc™ archive maintain discrete data for future reporting and audits, or just static images/PDFs?

Hart HealthArc maintains complete records from the legacy EHR database in the originating format. Search, reporting, analysis, and audits are all available from first use of the archive solution. 

8. + How does Hart preserve patient accounting, guarantor, payer, and claims history in the archival system?

Similar to clinical data, Hart can extract and ingest revenue cycle data types as discrete or various document types. Standards are preferred, but specifications are determined during implementation. 

9. + Can HealthArc™ support analytics and research?

Yes. The extracted legacy data is standardized and validated for downstream analytics and research use cases. 

10. + Does HealthArc™ reduce legacy system costs?

Yes. It enables confident decommissioning of retired systems, reducing operating expenses by an average of 26% annually for our clients. 

11. + Is HealthArc™ searchable?

Yes. Search methodology within the UI is by patient identifiers such as last name, first name, SSN, MRN, encounter number, DOB, etc. 

12. + How are financial documents (EOBs, statements, contracts) stored and retrieved?

The data is stored in Hart's platform and accessed via API, web-based data viewer, or embedded in an EHR or Rev Cycle Applications for in-context linking. 

13. + Can HealthArc™ integrate with HealthSync™ for an active archive?

Yes. Utilizing data storage capabilities, healthcare organizations can move and display patient records on a daily basis for network-wide access even with disparate EHRs. 

14. + Who benefits from HealthArc™?

Any healthcare organization with legacy or decommissioned clinical, financial, and general health data. Mergers, acquisitions, or long-term data retention needs are ideal for Hart’s solution. 

15. + What levels of post-go-live support are included with HealthArc™?

Hart offers training for HealthArc™ users and a service level agreement (SLA) for ongoing maintenance and support, ensuring uptime and reliability.