Modern healthcare depends on data, which serves as the primary support for patient treatment, while it functions as the main concealed expense of information technology. The combination of outdated systems, disconnected database systems, and expanding record systems creates operational challenges for clinicians, which result in financial losses. Healthcare data archiving serves as the most powerful tool to enhance performance, decrease operational hazards, and support future growth. HealthArc enables organizations to transfer cold data from production environments while maintaining instant access, auditability, and security, according to Hart's development of the system.
The problem we see every day
Hospitals and health systems often run multiple EHR and EMR systems at once. Some of these platforms are old. Some were specialized for particular departments. Over time, maintaining those legacy production environments eats licensing budgets, requires dedicated infrastructure, and creates complex workflows that slow clinicians down. Left unchecked, this environment hurts performance for active patient care and makes scaling or merging systems risky and expensive.
That is where healthcare data archiving becomes a strategic priority. By moving inactive but legally required records into a modern archive, you free up production systems to focus on what matters most: current patients. At Hart, we do that in a way that preserves clinical and financial context so information remains usable, not static.
What HealthArc brings to the table
HealthArc is our purpose-built platform for EHR data archival and EMR data archive consolidation. It is designed to be vendor agnostic and cloud native, so you can decommission old systems without losing access to historical records. HealthArc follows a clear process:
- Extract: We pull data directly from legacy EHR and EMR sources, no matter how old or specialized those systems are.
- Transform: records are converted into an archival-ready format on the Hart platform so they remain searchable and compliant.
- The system stores information in an encrypted environment that meets all compliance requirements and uses role-based access controls for security.
- Clinicians and administrators can access archived patient data instantly through the system, which includes single sign-on functionality for uninterrupted workflow.
- The method achieves both preservation and practical implementation. You receive enterprise-grade archive reliability combined with direct access to your current EHR systems.
Compass: making archived records feel fresh again
Archival data is only valuable when people can use it. That is the idea behind Compass, our web-based patient record viewer. The team built Compass to provide an easy-to-use interface that fulfills the needs of both medical professionals and administrative staff. Through its single sign-on system, the solution provides total electronic health record access because users can access multiple EHR systems without entering different login information. The system provides advanced search capabilities that allow users to retrieve historical records from multiple outdated data sources.
The system uses role-based security together with encrypted access to protect user information while maintaining privacy and compliance regulations. In short, Compass turns the archive into an active resource rather than a dusty repository.
Vendor agnostic, scalable, and cost effective
One of the strongest advantages of a proper archival program is that it lets you stop paying for legacy production systems you no longer need. HealthArc is vendor agnostic. That means we work with data from any EHR or EMR product, so you can consolidate multiple specialized systems into a single searchable archive. The result is lower licensing costs together with decreased infrastructure expenses, which create a cleaner atmosphere and a modernized IT system.
The structure provides cost savings, but it also decreases project risk during system upgrades, mergers, and decommissioning. Our system provides embedded access with single sign-on functionality, which lets clinicians keep their existing workflows while you update your EHR system. Our archival value proposition centers around the combination of cost savings and a smooth user experience for our customers.
Security, compliance, and auditability
The protection of patient privacy and the implementation of regulatory requirements must be maintained at all times. We maintain our archived records in a secure environment that meets all compliance requirements through its implementation of encryption, controlled access, and monitoring systems. The system safeguards all confidential clinical and financial information from unauthorized access during the entire period that archived records remain stored. Your EHR and EMR data from your archives remains protected and trackable for both audit requirements and legal proceedings.
The Hart difference: promise and practice
We often hear that archiving is a technical checkbox. We disagree. Archiving should be an opportunity to convert legacy records into future-proof assets that support better care and lower costs. Our promise is straightforward:
- Compliance, without compromise.
- Access, without disruption.
- Security, without limits.
We built HealthArc to deliver on that promise. We do not simply store data. We transform it, secure it, and make it meaningful for clinicians and administrators. That approach is what separates a true healthcare data archiving strategy from a simple backup.
Real results you can expect
When organizations commit to a well-designed archival plan, they typically see multiple benefits:
- Faster EHR performance because active systems are relieved of historical data overhead.
- Lower total cost of ownership through legacy system retirement and reduced licensing fees.
- Simplified mergers and acquisitions because historical records are centralized and accessible.
- Improved compliance posture through encrypted, auditable archives.
- Better clinician experience via integrated access to historical records.
We assist each client in determining their anticipated savings while we create a migration strategy that ensures decommissioning will proceed according to a predetermined schedule. The operational and clinical advantages remain the same through all implementations, although the savings differ between different environments.
Ready to modernize without losing history
If your team is planning an upgrade, facing a merger, or simply looking to improve EHR performance, we can help. Our team will assess your legacy footprint, design the extraction and transformation workflow, and deliver a searchable archive that integrates with your current EHR. You keep the records you need. You retire what you do not. You gain performance, security, and clarity.
Request a demo with us to see how HealthArc and Compass can make your archival strategy a competitive advantage.
FAQs
1. What types of legacy EHR and EMR data can be archived using Hart’s healthcare data archiving solutions?
We support everything from decade-old backups to multiple siloed EHR and EMR systems, including clinical and financial records, structured data, and unstructured documents. Our process preserves the context and accessibility of those records.
2. How does Hart's EHR data archival solution help organizations handle system upgrades and mergers and conduct audits?
HealthArc maintains EHR and EMR data accessibility for legacy systems during system upgrades, organizational mergers, and regulatory audits. We offer single sign-on access together with embedded archival access, which enables clinicians and auditors to obtain historical records without interrupting their work.
3. How does Hart ensure security and compliance when archiving EHR and EMR data?
All archived records are stored in an encrypted, fully compliant cloud environment with role-based access controls and audit logging. That means patient records remain protected and auditable throughout their lifecycle.
4. How does HealthArc integrate with existing EHR systems?
HealthArc is designed to integrate directly with your existing EHR, offering single sign-on and fully embedded archival access. Clinicians continue working in their familiar environment while retrieving archived records quickly.
5. Why is Hart’s healthcare data archiving more cost effective than keeping a legacy system live?
Maintaining legacy EHR systems carries ongoing licensing, infrastructure, and IT overhead. By decommissioning those systems and moving records into a compliant archive, organizations dramatically reduce operational expenses while preserving access to historical data.
6. What kind of cost savings can we expect?
Savings depend on the size of your legacy footprint and licensing costs. We help clients model expected reductions in operational expenses and design a path to retire outdated systems safely. The result is a predictable, lower-cost archival strategy that preserves access and compliance.
At Hart, we believe healthcare data archiving is not a box to check. It is a strategic move to improve EMR data archive performance, reduce costs, and preserve the patient record for years to come. If you want to turn legacy data into a future-ready asset, we are ready to partner with you. Request a demo today to see HealthArc and Compass in action.
-1.png?width=182&height=100&name=logo%20main%20blue%20(1)-1.png)
.png?width=520&height=294&name=Untitled%20design%20(2).png)